The Prince’s School of Traditional Arts supports the protection of internet privacy as required by UK legislation and recognises that personal privacy is an important issue.
The Prince’s School of Traditional Arts is legally obliged to comply with the provisions of the General Data Protection Regulation 2018 (“GDPR”)
The personal details collected through our website and provided by you, the user, will be processed in line with the legislation. We will not sell, license or trade any personal information to others. We do not provide personal information to direct marketing companies or other such organisations.
It is also possible to make credit or debit card payments to The Prince’s School of Traditional Arts through the website. These payments are handled by a third party e-commerce company called SagePay, and they have their own privacy statement: https://www.sagepay.co.uk/policies/privacy-policy
Description of processing
The following is a broad description of the way this organisation processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances.
Reasons/purposes for processing information
We process personal information to enable us to provide education and support services to our students and staff; advertising and promoting the School and the services we offer, undertaking research and fundraising; managing our accounts and records and providing outreach and open programme activities to our clients/customers.
Type/classes of information processed
We process information relevant to the above reasons/purposes. This may include:
- personal details
- family details
- education details and student records
- education and employment details
- financial details
- disciplinary and attendance records
- vetting checks
- goods or services provided
- visual images
- personal behaviour
- information held in order to publish School’s publications
We also process sensitive classes of information that may include:
- racial or ethnic origin
- religious or other similar beliefs
- physical or mental health details
- offences and alleged offences
- criminal proceedings, outcomes and sentences
- information on disabilities
Who the information is processed about
We process personal information about:
- employees, contracted personnel
- suppliers, professional advisers and consultants
- business contacts
- complainants, enquirers, applicants
- donors, trustees and friends of the School
- partner institutions
- professional bodies such as UWTSD, QAA and UKBA
- academic, outreach and open programme contacts
- authors, publishers and other creators
- persons who may be the subject of enquiry
What information do we collect about you?
We collect information about you when you make an enquiry about the MA and Research academic programmes, and Open Programme, and when you make an application for these programmes. Website usage information is collected using cookies.
Who the information may be shared with
We sometimes need to share the personal information we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of the GDPR. What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
Where necessary or required we share information with:
- family, associates and representatives of the person whose personal data we are processing
- current, past or prospective employers
- healthcare and welfare organisations
- educators and examining bodies
- pension providers
- suppliers and service providers
- financial organisations
- debt collection
- police forces, security organisations
- courts and tribunals
- prison and probation services
- legal representatives
- local and central government
- consultants and professional advisers
- funding organisations
- professional organisations such as UWTSD, QAA and UKBA
- press and the media
How will we use the information about you?
We collect information about you to answer any queries about the academic programme and to facilitate your application. Students applying for admission to the School’s MA, research and certificate programmes will be transmitting Personal Data that will be used to evaluate the candidate’s application. This information however will not be used other than for these purposes. Application forms for candidates who have not been accepted or who have deferred entry will only be kept for a maximum of a year unless a candidate who has deferred is given permission to defer for a longer period. Credit/debit card information is captured to pay for the particular transaction requested by the client i.e. application fees. The application shares only the data necessary to make the payment with the bank handling the transaction. It will not be used for any other purpose.
Student application and registration information is only used internally by the School.
If you register for a short course/lecture we will use your personal data to administer our programmes, record participation, administer the financial aspects of your registration , produce management statistics, for security and disciplinary purposes, and to enable our continued contact with you .
If you have consented to receive a newsletter, you may opt out at a later date. Cookies are used to track visitor use but you may decide not to accept cookies.
Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email firstname.lastname@example.org or write to us at The Prince’s School of Traditional Arts, 19-22 Charlotte Road, London EC2A 3SG. We may make a small charge for this service. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
It may sometimes be necessary to transfer personal data overseas. When this occurs, information will only be transferred if it meets the conditions set down under current Data Protection legislation.
Statement of exempt processing:
This School also processes personal data which is exempt from notification.
Making a Subject Access Request and How to contact us
To make an application to access the data that the School holds on you, please contact:
By email email@example.com
Or write to use at: The Prince’s School of Traditional Arts, 19-22 Charlotte Road, London EC2A 3SG